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Glossary

Payment Receipting
and Cash Drawer

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The Jayhawk Payment Receipting and Cash Drawer system will allow a city or any organization the ability to stop using paper receipt books by enabling them to setup unlimited items and receive payments from customers for those items. These items can include the needed incrementing tracking numbers (for audits) and GL account info (to make accounting entry and cash balancing a breeze). And to make your job even easier, it all integrates with our Jayhawk Utility Suite (JUS) and Accounting software to eliminate duplication and reduce chance for error. (If you don’t use our complete software solution, it can also run as a stand-alone package.)  


Some features of Jayhawk Payment Receipting:

bulletUse existing customer (from JUS) or enter new customer information for payments.
bulletOne receipt for multiple items or multiple utility accounts (customer can pay for utility hookup, dog tag, and building permit on one check)
bulletCreate User-defined Items for payments to be received including the following information:
bulletDescription
bulletDefault Item $ amount
bulletIncrementing Tracking Number (License #, Permit #, etc.)
bulletCategory to group similar items
bulletGL Account
bulletSelect type of payment (cash, check or credit card)
bulletPayment Reference and Comment fields
bulletCalculates Change Due (to give back to customer)
bulletAllows multiple-users with different levels of security given
bulletMultiple Cash-Drawers supported
bulletDetailed Transaction, GL, and Close-out Reports
bulletPrint paper receipts for customer or your files
bulletIntegrates with Jayhawk Utility Suite and Cougar Accounting software or stand-alone systems

 

Items Jayhawk Payment Receipting can be used to track:

bulletUtility Payments
bulletConnection/Hookup Fee
bulletService Deposit
bulletUtility Bill
bulletPet Licenses, Dog tags
bulletRecreation Fees (Pool Receipts, Reservoir Permits, Golf Course Fees, Park Fees, Camping Fees, etc.)
bulletBuilding Permit Fees
bulletProfessional Licenses (Liquor Sales, Contractor, etc.)
bulletMowing Fees
bulletTaxes, Fines, or other Fees
 

Click here to learn more about JUS